Academic Progress
The Academic Progress portion of Poly Profile is intended for undergraduate students to assist in measuring the progress towards a degree. You will see your Academic Progress gauge appear here during your first enrollment term. Kinesiology majors on the 2009-2011 catalog who have declared a concentration will not be able to view the Academic Progress gauge, but will still have a Degree Progress Report to assist in tracking the progress towards their degree. Students who are in a blended program (4+1); graduate program; have completed their undergraduate degree; or those who have a status of discontinued or dismissed will not be able to view the information contained in this section or obtain a Degree Progress Report.
Accessing Confidential Student Information
The results generated on this page contain confidential and sensitive information about students. Student educational records are protected under the Family Educational Rights and Privacy Act (FERPA) and may ONLY be used for Legitimate University Related Business.
WARNING –
- Lists generated MAY NOT be used for Distribution to 3rd Parties, Ranking, Non-University Related Communications, or any activities unrelated to the students' progress to degree.
- Publishing lists of student names based on confidential information, such as GPA, is a violation of FERPA.
- Lists must be Downloaded, Used, and Destroyed.
- Maintaining lists for future use is prohibited.
- Distribution of lists for any reason must be approved by the Office of the Registrar.
Be aware of the students' FERPA/privacy settings; this is identified by a column in all generated lists. Students that have a "Y" present in the FERPA column have requested that their Directory Information (including Awards received) be protected and that their information not be published without their consent.
Students with a "Y" also state that they ONLY want to receive communications pertaining to their progress to degree.
NOTE: Dean’s List and other letters of recognition are considered relevant to the students’ progress to degree.
Example: A student with a Y under the FERPA column may receive communications regarding "awards received, department deadlines, or commencement information"; however, they must be excluded from communications regarding an “honors club or department BBQ".
Email Communications
When communicating with students via email, departments must follow the procedure for sending a broadcast message. Refer to the IT policy for email communication for further information.
FAQs
What is this speedometer looking like "gauge" on my Poly Profile and what does it indicate?
This gauge indicates your academic progress according to the Expected Academic Progress (EAP) policy (see next FAQ). The red zone of the gauge indicates the percentage of the degree applicable units that you are expected to have completed by now. The green zone indicates the remaining percentage of degree applicable units to be completed. The needle points to the percentage of degree applicable units that you have actually completed to date, as well as those units that you are currently registered in. This percentage is also indicated numerically on the bottom of the gauge. So, if the needle is resting on the red zone, this means that you are behind where you are expected to be, and you are "off track". If the needle is on the green zone or on the black line separating the red and the green zones, you are ahead or exactly where you are expected to be in your academic progress, and you are "on track".
Why am I not seeing a gauge?
The Academic Progress portion of Poly Profile is intended for undergraduate students to assist in measuring the progress towards a degree. You will see your Academic Progress gauge appear here during your first enrollment term. Kinesiology majors on the 2009-2011 catalog who have declared a concentration will not be able to view the Academic Progress gauge, but will still have a Degree Progress Report to assist in tracking the progress towards their degree. Students who are in a blended program (4+1); graduate program; have completed their undergraduate degree; or those who have a status of discontinued or dismissed will not be able to view the information contained in the Academic Progress section or obtain a Degree Progress Report.
How often is my academic progress updated on my Poly Profile?
The gauge that you see on your Poly Profile is updated three times each academic year:
- Once during the period between the last day to add/drop for the Fall quarter and the first day of registration for the Winter quarter.
- Once during the period between the last day to add/drop for the Winter quarter and the first day of registration for the Spring quarter.
- Once during the period between the last day to add/drop for the Spring quarter and the first day of registration for the Summer/Fall quarters.
How much academic progress am I expected to make each quarter/year?
Freshmen are expected to complete 20% of their degree applicable units by the end of their first year, 45% by the end of their second year, 75% by the end of their third year, and 100% by the end of their fourth year. For transfer and former returning students, it's 55% by the end of their first year, 80% by the end of their second year, and 100% by the end of their third year. As an example, a freshman who is in a major that requires 180 units to graduate will have to complete 36 units (20% of 180) by the end of their first year at Cal Poly.
Students enrolled in a five-year degree (e.g., BArch, BLA) are expected to complete 20% of their degree applicable units by the end of their first each year, 40% by the end of their second year, 60% by the end of their third year, 80% by the end of their fourth year, and 100% by the end of their fifth year.
In short, EAP policy expects that you make a certain progress towards your degree by the end of each academic year. However, if you make little or no progress during a given quarter without a reasonable excuse or a prior notification to your advisor, your college may contact you based on the fact that it will now be all the more difficult for you to reach your expected progress by the end of that academic year.